2015 Illinois OA Fall Meeting Minutes

30 Oct 2015 12:47 PM | KOA Owners Association (Administrator)


October 26 & 27, 2015

Granite City KOA

Hosts: John & Schelly

·         Arrive, chat, coffee and food. 8:00AM thank you Schelly, John and Amanda for hosting.

·         Represented at the meeting were all the Illinois parks to include Springfield, Casey, Benton, Chicago NW, Lena, LaSalle, Kankakee, Granite City and Rock Island.

·         Financial Report was provided by John and shows the association continues to carry a small balance of $300+  with all bills paid.

·         Minutes of March meeting approved.

·         Old Business

o   John reminded the group that Rustic Cedar provides a discount for larger orders and at the spring meeting the group agreed that we should consider placing one order to be delivered to our spring 2016 meeting location (LaSalle/Peru KOA). John will coordinate the requests for the order in conjunction with, Dave and Linda so that the items can be shipped and available for pickup during the spring meeting. All parks interested in placing a combined order need to identify the items they would like to order. John will take the requests anytime between now and February 29, 2016 to allow enough time for a timely shipment. Payment can be made at the meeting once final costs are determined.

o   Marketing Efforts

·         Sylvia stated that our inventory of Tri-fold brochures is depleted and the group agreed that a new order needs to be placed so that we have a sufficient quantity on hand for the winter shows. Sylvia is asking for park updates and some parks were able to confirm changes at the meeting. Sylvia will work with the designer and get a proof out soon so that we can go to print and ship by early January. The cost of the printing will be prorated for the nine parks. There will also be a proration of the $90 fee for the ICA directory design. Sylvia will coordinate the process.

·         Once we have the new brochures we will need to find a way to get a supply to all show coordinators.

§  A discussion was held concerning the participation of KOA parks in the Illinois winter camping shows. Based on feedback from the prior year the group determined that Springfield should be dropped and Rockford should be added to the list of shows. For 2016 the show coordinators and show dates are as follows:

·         Shows for 2016

o   Rosemont – Rob February 17-21, 2016

o   Quad Cities-John  February 26-28, 2016

o   Peoria – John March 4-6, 2016

o   Bellville – Walter February 27-March 1, 2016

o   Rockford, Sylvia March 18-20, 2016

o   All Illinois parks will help work shows but not all shows will have all parks participating. The Rosemont show will also have the help of one Michigan Park. Any excess supplies from the prior camping year such as directories will be used at the shows to avoid waste. Any park wishing to have their park rack card distributed at a show will need to get their materials to the correct show coordinator.

·         John briefed everyone on the joint marketing in the ICA directory. This year 8 parks participated in the full page ad. This ad not only gives us a presence in the directory but also a place on the ICA web site. John and Sylvia both made a point that the ICA web site is the number one source of referrals to their independent web sites, sorry referrals to KOA.com cannot be determine. John also made the point that the Good Sam directory web site is the number two source of referrals. No other joint marketing efforts were discussed.

o   Joe Long, our OA board representative, gave us a report on OA issues and topics. He said that there will be an open seat for area three and if anyone was interested they should let Bill Ranieri know so their name could be placed on the ballot. Joe said he has one more year on the board but most likely would not stay after the year. Joe also talked about the coordination of training seminars, at convention, between the OA and KOA and hoped the sessions prove to be more beneficial to all attending.

·        Because of the rain from hurricane Patricia the park tour could not be conducted.

·         At the suggestion of Walter an invitation was made to John Adams at KOA to give our group a presentation on, Kampsight 2.0. At 2pm John made his presentation in a webinar and the park owners were able to ask questions concerning, equipment, change over, date and training. The session was very informative and John Adams encouraged owners to attend training sessions at convention to get hands on with the new system. The feedback from the owners was very positive as we all seem to be looking forward to the new WEB based system.

 ·         The next meeting was scheduled for March 21 and 22 and the LaSalle/Peru KOA. Remember this will also be our pickup date for any items ordered from Rustic Cedar.

·         Meeting adjourned at 3:00pm

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